Introduction
- Changing Your PIN
- Recording your Greetings
- Logging In
- Managing Voicemail
- Configuration Notification
- Configuring Group Messaging
- Viewing Call History
Introduction
Your new SmartVoice Voicemail Number is a personal phone number with built in voicemail that you can access from any touch-tone phone or Web-enabled computer. You can even be notified of new voicemail messages on your PC or digital cell phone.
This tutorial will guide you through the process of setting up and customizing your new SmartVoice Voicemail Number, and explain how to use its basic and advanced features. If you have questions, you may contact customer service at customerservice@accessline.com or by calling 1-877-757-7352.
Getting Started
This information will assist you in beginning to use your new SmartVoice Voicemail Number. At this point you should have received your SmartVoice Voicemail Number and temporary PIN. This section of the tutorial covers the following:
- Changing your PIN
- Recording your greetings
Changing Your PIN
When you first log into your service via the web, it is important to change your PIN from the temporary PIN you were provided. The new PIN must be between 6 and 10 digits and cannot start with 0. Also, the system will not allow a PIN that uses repeating numbers such as 222222 or an easily recognized pattern such as 123456.
By Phone:
To change your PIN Using the Phone
To change your PIN Using the Phone
- Dial your SmartVoice Voicemail Number.
- Wait for the Voicemail to pick up and then Enter your PIN over the initial ring or the greeting (either the temporary, system- generated greeting or a greeting you have previously recorded).
- Touch 8 for User Options.
- Touch 7 to change your PIN.
By Web:
To change your PIN:
Recording your GreetingsTo change your PIN:
- Go to www.accessline.com/login.
- Enter your SmartVoice Voicemail Number and PIN.
- Click the Personal Info tab.
- Select Change PIN.
- Enter your current (temporary) PIN.
- Enter your new PIN.
- Reenter you new PIN.
- Click Ok.
Your SmartVoice Voicemail Number requires you to record your name and Unavailable Greeting. Your recorded name is played to other users who may wish to forward voicemail messages to you and your Unavailable Greeting is played to callers before they leave a message.
To record your name and Unavailable Greeting:
- Dial your SmartVoice Voicemail Number
- Wait for the Voicemail to pick up and then enter your PIN over the greeting (either the temporary, system- generated greeting or a greeting you have previously recorded).
- Follow the instructions to record your name and Unavailable Greeting.
The Basics
This information will assist you with learning to use the basic features of the SmartVoice Voicemail Number.
This section of the tutorial covers the following:
- Logging In
- Placing and Receiving Calls
- Managing Voicemail
Logging In
In order to customize and manage your SmartVoice Voicemail Number you must log into the web site at www.accessline.com/login. Once logged in, you will be able to listen to voicemail and manage other aspects of your service such as changing your PIN, and view your Call History. Additionally, you may access several features of your SmartVoice Voicemail Number such as voicemail through any touch-tone phone.
By Phone:
To log into your SmartVoice Voicemail Number Service via the phone:
To log into your SmartVoice Voicemail Number Service via the phone:
- Dial your SmartVoice Voicemail Number.
- Wait for the Voicemail to pick up and then Enter your PIN over the initial ring or the greeting (either the temporary, system- generated greeting or a greeting you have previously recorded).
By Web:
To log into your SmartVoice Voicemail Number via the Web:
Managing VoicemailTo log into your SmartVoice Voicemail Number via the Web:
- Go to www.accessline.com/login.
- Enter your SmartVoice Voicemail Number and PIN (or temporary PIN if it is your first time logging in).
You may access your voicemail messages from any touch-tone phone or the web.
Voicemail Highlights:
- Listen to, save, or delete voicemail via the phone or web
- Instantly call back anyone who has left you a message without dialing a phone number
- Forward voicemail via email
- Forward voicemail to other employees or groups of employees who have AccessLine voicemail
- Download voicemail to your computer for later listening
By Phone:
To listen to voicemail over the phone
To listen to voicemail over the phone
- Dial your SmartVoice Voicemail Number.
- Wait for the Voicemail to pick up and then Enter your PIN over the initial ring or the greeting (either the temporary, system- generated greeting or a greeting you have previously recorded).
- Touch 1 to listen to messages.
- Follow the instructions to listen to, save, delete and forward messages.
By Web:
To listen to voicemail via the Web:
To listen to voicemail via the Web:
- Go to www.accessline.com/login.
- Enter your SmartVoice Voicemail Number and PIN.
- Click the voicemail button on the left of the page (if the voicemail management page is not visible).
- Click the Play button associated with the voicemail you wish to listen to.
- You may also forward voicemail messages via email by clicking the Forward button and filling out the on-line form.
Advanced
The previous section of this tutorial introduced you to the SmartVoice Voicemail Number Basics.
This section of the tutorial covers the following:
- Configuring Notification
- Configuring Group Messaging
- Viewing Billing Information and Call History
Configuration Notification
Your SmartVoice Voicemail Number has the ability to notify you of new voicemail messages, which can save you time and increase your efficiency. Notification is available via pager, email, or digital cell phone.
Notification Highlights:
- Displays the type of message (voicemail or urgent voicemail).
- Displays the number of new voicemail messages in your mailbox.
- Displays the Caller ID of the person who left the message
By Web:
To configure Notification:
Configuring Group MessagingTo configure Notification:
- Go to www.accessline.com/login.
- Enter your SmartVoice Voicemail Number and PIN.
- Click the Personal Info tab.
- Select Notification.
- Enter the email address you want notifications sent to. (If you wish to receive notification to a cell phone and are unsure of the email address, use the provided list of cell phone carrier's email addresses.)
- Determine the format of the notification.
- Use the test button to send a test notification.
Group Messaging allows you to forward voicemail messages from one AccessLine user to another. If there are multiple people who have AccessLine voicemail, you can create lists to send broadcast messages and forwarded messages. With Group Messaging, you can:
- Forward voicemail messages to one or more people
- Create and send broadcast messages to one or more people
- Quickly and easily create and manage group list via the Web
By Web:
To configure Group Messaging:
Viewing Call HistoryTo configure Group Messaging:
- Go to www.accessline.com/login.
- Enter your SmartVoice Voicemail Number and PIN.
- Click the Personal Info tab.
- Select the Group Manager button.
- Click Create Group.
- Enter a unique Group Number (which is used when sending messages via the phone).
- Enter a unique Group Name (which is used when sending message via the Web).
- Enter a Description for this group (optional).
- Enter the AccessLine phone number or the first or last name of the first person to be added to the list.
- Determine if this person is an Administrator (able to modify this list) and/or a Sender (able to send messages to this group) and/or a Recipient (only able to receive messages).
- Click Add.
- Repeat steps 7, 8 and 9 until all members of the group have been added.
Your SmartVoice Voicemail Number allows you to view your Call History through the Web site. You may view Call History for specific months and years. Call History details every call made to and from your Voicemail Number Service.
By Web:
To view Call History:
To view Call History:
- Go to www.accessline.com/login.
- Enter your SmartVoice Voicemail Number and PIN.
- Click the Personal Info tab.
- Select the Call History button.
- Select the timeframe of the Call History you wish to view.
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