Scheduled Conferences
A Scheduled Conference has a defined start time and duration. You set the start and end time and configure the number of participants. Up to 150 people may participate in a Scheduled conference, and if desired all may be 2-way speaking participants. You can define how many Guest Speakers and Guest Listeners are allowed using the web interface.
Creating a Scheduled Conference
A Scheduled Conference is created via your web account:
- Go to exchange.intermedia.net/ControlPanel/Login?ClientType=Voice
- Enter your Conferencing Number and PIN.
- Either select a day from the calendar or go to the “List View”, and click the “Reserve a New Conference” button under the Scheduled Conference Calling category.
- Enter all required information.
- Click the “Reserve” button.
At the scheduled start time, take the following steps to join a conference:
- Dial your Conferencing Number on which the conference is scheduled.
- Enter the Host, Guest Speaker or Guest Listener code to join the call.
Your guests may arrive up to 10 minutes (the Early Arrival time) in advance of the designated start time for your conference call. Guests who arrive before the start of a scheduled conference call may join the conference call but depending on how the host has configured the reservation, may or may not be allowed to talk until the host arrives. Guests who arrive too early (before the Early Arrival time) will be notified that the conference is not accepting guests yet, and that they should call back closer to the scheduled time.
Scheduled Conference End of Call Warning
Before the designated end time of your Scheduled Conference call, you will receive a warning prompt. If desired you can use your host controls to extend the duration of the call (see Host Controls).